Approve Absence Requests for Direct Reports
Before you begin
After one of your direct reports submits an absence request, you should receive a task in your Workday inbox prompting you to Approve, Send Back, or Deny the request.
Please note: Exempt (salaried) employee requests for unpaid time off, including bereavement leave beyond five days, will first route to HR for approval.
1 Check Your Workday Inbox for Absence Requests
In the upper right corner of your screen, click the tray icon to get to your inbox.
2 View Action Items
Click to select the Absence Request action item in the sidebar list.
3 Review Absence Request Details
Review details of the absence request, including the date(s), type of time off, and total requested time.
- Click View Balances to see a detailed summary of the worker’s current time off balance(s). You might have to scroll down to see their balance table.
- Click the arrow next to Previous Time Off Requests to review any prior time off requests submitted by the worker.
4 Approve, Send Back, or Deny the Request
Click Approve, Send Back, or the three dots > Deny as appropriate.
- If you Deny or Send Back the request to the employee, please provide a brief Reason in the popup field, then click Submit to proceed.
Time Off Resources for Managers
You may want to view your entire team’s time off schedule before approving individual time off requests. Read Manage Your Team’s Time Off for how to find this and other time off resources for managers.